Overview

EC Notary Services LLC respects customer privacy and is committed to handling submitted information in a professional and responsible manner. This Privacy Policy describes the types of information that may be collected through the website and how that information may be used in connection with notary appointment requests and customer service.

By using this website, submitting a form, creating a customer account, uploading documents, or communicating electronically with EC Notary Services LLC, you acknowledge the practices described in this Privacy Policy.

Information We May Collect

EC Notary Services LLC may collect information that you voluntarily provide through the website, appointment request forms, contact forms, customer portal, document upload tools, receipt upload tools, email, phone, or other communications.

Name and contact information, including email address and phone number.
Appointment request details, including preferred date, preferred time, service requested, appointment type, and mobile service location when applicable.
Document-related information that you choose to submit for appointment preparation or review.
Uploaded files, including documents, receipts, or related appointment materials.
Customer portal account information connected to your WordPress user account.
Payment or receipt status information related to appointment workflow.
Messages, notes, questions, or other details submitted through contact or appointment forms.

Customers are responsible for ensuring that information, documents, and uploads submitted to EC Notary Services LLC are accurate, complete, lawful to share, and ready for review or appointment preparation.

How Information May Be Used

Information submitted to EC Notary Services LLC may be used to support appointment scheduling, customer communication, notary service preparation, document upload workflow, payment or receipt tracking, and customer portal access.

To review appointment requests and service availability.
To communicate with customers about scheduling, preparation, payment, receipts, disclosures, or next steps.
To connect customer portal accounts with appointment request records.
To review uploaded documents or receipts for appointment workflow purposes.
To maintain internal records related to customer requests and appointment status.
To improve website usability and customer service processes.

Document Uploads and Sensitive Information

Customers may be able to upload documents or receipts through the customer portal or appointment workflow. Uploaded files may include information that is sensitive or private. Customers should only upload documents that are necessary for the requested notary service or appointment preparation.

EC Notary Services LLC does not request that customers submit unnecessary sensitive information through general contact forms. If a document is not needed for appointment preparation, customers should avoid uploading it.

Notary Services Are Not Legal Advice

EC Notary Services LLC is not a law firm and does not provide legal advice. Notary services do not include legal document drafting, legal interpretation, legal recommendations, or advice about which document or notarial act is appropriate for a customer’s situation.

Customers are responsible for the accuracy, completeness, and readiness of their documents. If legal advice is needed, customers should contact a qualified attorney or the appropriate document issuer.

Electronic Communications

By submitting forms, creating an account, using the customer portal, uploading documents, or contacting EC Notary Services LLC electronically, you consent to receive electronic communications related to your inquiry, appointment request, customer account, uploaded documents, payment or receipt status, disclosures, and service workflow.

Electronic communications may include email confirmations, appointment updates, customer portal notices, payment or receipt communications, and follow-up messages.

Information Sharing

EC Notary Services LLC does not sell customer information. Information may be shared only as reasonably necessary to provide requested services, comply with applicable requirements, support appointment workflow, respond to customer communications, or as otherwise required by law.

If a third-party service is used for hosting, email delivery, website functionality, file storage, or similar operational needs, information may pass through those systems as part of normal website and business operations.

Website Hosting and Technical Data

The website may automatically process limited technical information such as IP address, browser type, device type, pages visited, timestamps, and similar data through WordPress, hosting providers, security tools, analytics tools, or server logs.

This information may be used for website operation, security, troubleshooting, performance, and basic usage understanding.

Data Security

EC Notary Services LLC uses reasonable administrative and technical measures intended to support the protection of submitted information. However, no website, email system, upload tool, or online storage method can be guaranteed to be completely secure.

Customers should use care when submitting documents or sensitive information electronically and should avoid sending unnecessary private information through general contact forms.

Data Accuracy and Customer Responsibility

Customers are responsible for submitting accurate contact details, appointment information, document details, uploaded files, and payment or receipt information. Incorrect or incomplete information may delay appointment review, service confirmation, or customer communication.

Retention of Information

EC Notary Services LLC may retain appointment requests, contact messages, uploaded files, customer account information, receipts, internal notes, and workflow records for business, administrative, service, compliance, or recordkeeping purposes.

Retention periods may vary depending on the type of information, service request, operational need, or applicable requirements.

Children’s Privacy

This website is intended for use by adults seeking professional notary services or information. EC Notary Services LLC does not knowingly collect personal information from children through this website.

External Links

This website may include links to third-party websites or services. EC Notary Services LLC is not responsible for the privacy practices, content, policies, or security of third-party websites.

Changes To This Privacy Policy

EC Notary Services LLC may update this Privacy Policy from time to time. Updates will be posted on this page with a revised “Last updated” date.

Contact

If you have questions about this Privacy Policy or how information is handled, please contact EC Notary Services LLC through the Contact page.

Questions about privacy or submitted information?

Contact EC Notary Services LLC if you have questions about appointment information, customer portal uploads, receipts, or communications.

Contact EC Notary